Spreadsheet Assessment

Blank template

1. Workbook and owner
2. Intended use
3. GxP record or decision
4. Inputs and sources
5. Calculations and rules
6. Outputs and acceptance limits
7. Formula and input protection
8. Access and version control
9. Independent verification
10. Boundary and error testing
11. Change control and incidents
12. Conclusion and periodic review

Completed fictional example

Fictional teaching example: This is not an executed or approved validation record.

Workbook and owner

Fictional Product Acceptance Calculator; Quality Control

Intended use

Calculate a finished-product result for batch review

GxP record or decision

Result supports batch disposition

Inputs and sources

Three approved laboratory values and product range

Calculations and rules

Weighted calculation with final-step rounding

Outputs and acceptance limits

Pass or fail with retained full-precision result

Formula and input protection

Locked formula and lookup cells; controlled input ranges

Access and version control

Approved read-only template location with edit-owner restriction

Independent verification

Second analyst calculation for each release result

Boundary and error testing

Known-answer, below/at/above limit, blank, invalid, unit, and precision cases

Change control and incidents

Formula, range, unit, platform, or protection changes require assessment

Conclusion and periodic review

Released after rounding correction; annual or event-driven review