# AI supplier assessment

Decide which supplier evidence supports your use and which responsibilities or gaps remain local.

Adapt this worksheet to your applicable procedures, intended use and requirements. Fictional examples are teaching material, not execution evidence.

## Field instructions

- **Supplier and service:** Record the assessed legal/service entity, application boundary and contract identifiers.

- **Intended use and data:** Link the approved use and proposed data categories.

- **Available evidence:** Identify capability, development, security and service evidence with versions and limitations.

- **Data handling:** Assess retention, training use, access, location, subcontractors and deletion arrangements.

- **Version and changes:** Record identifiers, change notifications, version pinning and local response.

- **Availability and recovery:** Define support, outage handling, export and recovery responsibilities.

- **Local evidence gaps:** State what supplier information does not prove for local users and configuration.

- **Disposition and owner:** State restrictions, required actions, owner and reassessment triggers.

## Blank worksheet

System / record ID: ____________________

Prepared by / date: ____________________

Required review / approval under local procedure: ____________________

| Field | Your entry |
| --- | --- |
| Supplier and service | ____________________ |
| Intended use and data | ____________________ |
| Available evidence | ____________________ |
| Data handling | ____________________ |
| Version and changes | ____________________ |
| Availability and recovery | ____________________ |
| Local evidence gaps | ____________________ |
| Disposition and owner | ____________________ |

### Blank results or assessment rows

| Assessment area | Available evidence / responsibility | Gap and disposition |
| --- | --- | --- |
| ____________________ | ____________________ | ____________________ |
| ____________________ | ____________________ | ____________________ |
| ____________________ | ____________________ | ____________________ |